29th Australian and New Zealand Prevocational Medical Education Forum – Call for Abstracts Form
Abstract submission process and guidelines
The theme for the 29th Australian and New Zealand Prevocational Medical Education Forum is ‘Navigating Transitions: Feedforward and feedback’.
The forum offers an opportunity for sharing of new ideas, identifying potential solutions to key challenges and delivering expert insights into improving the quality of prevocational education and training across Australia and New Zealand. We are seeking abstracts that align with the forum’s themes, which will inspire and motivate those working in the prevocational training space.
We are particularly seeking abstracts that address the following topics:
Navigating transitions
- The transition from medical school to prevocational training
- The transition from prevocational to vocational training
- Supporting the wellbeing of prevocational doctors and their supervisors through the challenges and transitions of training
- The transition from clinician to educator / leader
- The transition to non-traditional medical careers
- The transition to the National Framework (including CLA, EPAs and ARPs)
- Generational changes in workforce training and career expectations
- Digital technologies and the use of AI
Feedforward and feedback
- Seeking and delivering meaningful feedback
- Role of effective feedback in improving performance
- EPA implementation
- Effective feedback for different learning styles / generations
- Implementing/developing improvement plans from feedback
ABSTRACTS CLOSING DATE: MONDAY 7 JULY 2025
Presentation types
Although all participants will be asked to state their preferred presentation type, it will be at the discretion of the Scientific Committee to confirm the presentation type (and duration) based on the final program.
Oral presentations
- 10 - 20 minute oral presentations (plus 4 minutes Q&A time) during concurrent session themed sessions.
Poster presentations
- Visual displays of material to be presented combining text and graphics. Posters may be on any topic that aligns with the forum themes. Posters will be displayed at the forum and on the forum app. Presenters may be asked to speak to their posters during designated poster sessions.
Workshop
- 90 minute facilitated interactive sessions on key topics. Workshops may incorporate a range of interactive approaches to facilitate learning and skill development. Workshops should encourage audience participation and not be delivered in a lecture style format.
More information?
For more details on what's required when submitting your abstract, abstract guidelines, workshop proposals, review process and feedback; please click on the + sign to the right of the headings below.
Submission headings
Please find a list of information required when submitting your abstract below.
- Introduction (eg. context, background, objectives etc)
- Main body (method, options, scenarios etc)
- Conclusion (results, discussion, successes, lessons learned and/or emerging challenges or next steps and opportunities)
All abstract submission answers must:
- Align with conference themes
- Be an original idea/approach/project
- Be of interest/value to anticipated audience
The following information will only be used if the abstract submission is successful:
- 150-word description of presentation to be included on the Conference App if successful
- 150-word biography of leading presenter
- 200-word shared biography of co-presenters
- Picture/s of presenter and co-presenter/s
Workshop proposals
Any submissions for workshops should also include:
- Introduction – purpose of workshop and main objectives
- Key audience and maximum number of participants
- Workshop plan and delivery mode
- Previous experience (including audience) in delivering this type of workshop
Abstract guidelines
All abstracts must be submitted by completing the below form before the closing date, Monday 7 July 2025 to be included in the reviewing process.
- Abstracts must not exceed a 350 word limit. The word limit relates only to the text of the abstract and does not include title, authors and institutions.
- All abbreviations must be spelled out on first use.
- All abstracts must be completed electronically via the online submission form and follow the submission headings provided.
- All abstracts must be original work.
- The person submitting the abstract must be one of the presenters.
- Where there is more than one presenter, all correspondence will be sent to the person who submitted the abstract.
- If you are submitting more than one abstract, a separate submission must be made for each abstract.
- The presenting authors must indicate when completing the online submission the preferred type of presentation: oral, poster or interactive workshop.
- Unstructured abstracts will not be accepted.
- References are not required and abstracts should contain text only.
- Summary of the abstract must contain sufficient information to allow a delegate to establish what may be gained by attendance at the presentation.
- Abstracts should include successes, lessons learned and/or emerging challenges; statements such as “findings and recommendations will/to be discussed” is not advisable.
- Accepted abstracts will be published online and in the forum proceedings.
- All authors should be listed, followed by the author’s organisation and State/Territory in italic.
Review process
All submissions will be reviewed by independent assessors. Acceptance or otherwise is at the discretion of the Scientific Committee. A team of reviewers will be chosen from the Scientific Committee.
a. Each abstract to be reviewed by two reviewers (over a 3 week period).
b. Conflict of interest to be identified by the reviewer to the Chair, Scientific Committee so the reviewer can be changed.
c. Abstracts to be marked on the following criteria, from 1 (not demonstrated) to 5 (highly demonstrated).
d. The Chair to review all abstracts; the outcomes are also presented at a Scientific Committee meeting for endorsement.
All submissions will be considered on the basis of the following criteria:
- Scientific quality
- Currency & relevance to forum themes and prevocational training
- New knowledge
- Potential to inspire and motivate
- Clarity
Feedback
a. Accepted as proposed.
b. Provisionally accepted with either an alternative delivery method or with suggestions for improvement to be incorporated.
c. Not accepted (feedback may be provided).
d. All abstract submissions will receive email advising the outcome of their submission by end of August 2025.
Accepted abstracts
- Accepted abstracts will be notified by email to the person who submitted the abstract.
- Submission of an abstract implies the author(s) agreement to the publication of the abstract in the forum program, and forum website and app.
- Accepted abstracts, author(s) name and biography will be published exactly as received. Please check for spelling and grammar prior to submission.
- Presenters must pay the registration fee. For all presenters, the early bid rate applies. Travel and accommodation expenses are the responsibility of the presenters.
Abstract timeline
Dates and deadlines:
- Call for Abstracts Opens: 26 May 2025
- Abstracts Submission Deadline: 7 July 2025
- Notification of Abstracts to Authors: 27 August 2025
- Registration Deadline: 19 September 2025
Support
If you have any queries in relation to the content of your abstract, please contact the Forum Scientific Committee by email: HETI-ANZPMEF2025@health.nsw.gov.au.
If you have any logistical questions in relation to the event (submission process, registering etc.), please email isabella@alignmentevents.com.au.
We look forward to receiving your submission soon.
Abstract submission form
Terms and conditions
- Only abstracts submitted in English will be reviewed.
- Abstracts will be original work and must be submitted using the online form, by the presenting author.
- Submissions must include a biography of the presenter of up to 150 words.
- All abbreviations must be spelled out on first use.
- Abstracts should be thoroughly checked for correct spelling and grammar.
- Abstracts must be submitted by Monday 7 July 2025 for consideration by the Forum Scientific Committee. Authors will be notified of provisional acceptance of abstracts by late August 2025.
- To be formally accepted, abstract authors must be registered and paid to attend the Conference by 19 September 2025.
- If successful, PowerPoint presentations must be provided in their final format ready for presenting one week prior to the conference.
- If successful, the Forum Scientific Committee reserve the right to publish the successful Abstract and PowerPoint presentation post conference as a PDF document.